2. Define objectives.
Without objectives your plan will be chaotic. You have to polish certain objectives in order to aim at something at every end of a meeting. What should be the purpose of your meeting? What are your goals and future accomplishments? How should the outcome of your project look? Place every sound objective that you can think of in a separate branch or section of your map.
3. Know your facility or equipment needs.
Branch out the facility needs of your organization. This should convey the different needs in your meeting. Consider if there are any participants that will use other presentation types like PowerPoint or MindManager for the brainstorming of the group. You can use your mapping software to be able to define different needs visually, support any need for teleconference, arrangements for lunch and so much more. This is also meant to save time efficiently without thinking of the fuss or delaying the meeting because of insufficiencies.
4. Define the important items of agenda.
If you already have an objective, you can now drive your members to create agenda for your meeting. List the topics that are needed to be discussed and who should lead the discussion for a particular segment. Place the different agendas in a separate branch of your map. Be sure that the people whom you have placed on that position are effective enough to do the discussion. Their equipments needed must also be consistent with the manner of how they are presenting their outlines.
By using the mind mapping software, you can organize and structure almost all your business meetings. Mind mapping is a great tool to be able to streamline your business workflow and keep myriad of data in a well-organized form.